If you have an unresolved privacy or data use concern that we have not addressed satisfactorily, please contact our U.S.-based third party dispute resolution provider (free of charge) at https://feedback-form.truste.com/watchdog/request.
Information We Collect
When you register and use Viewpost Services, we collect certain information that you provide to us during registration and throughout your use of the Viewpost Services related to your business and its practices. Examples include your company name, business representative’s name, business phone number, business address, business email address, financial information and transactional information associated with the company and taxpayer identification number utilized by the business. This information is described as “business information.” We use the term “personal information” to describe information that can be associated with a specific person and can be used to identify a specific person. This would include name, address, bank account number and Social Security number, if such data is necessary. Collectively business and personal information is referred to as “Information.” We may also collect and use Information provided by others about you or your business to provide the Viewpost Services and verify you or your business. Your Information does not include data that has been anonymized or de-identified so that it does not identify a specific person or data pertaining to a business entity or your capacity as a representative of a business entity.
We may use your name and email address to send you business promotional emails or any updates regarding our products. Out of respect for your privacy, you may choose to stop receiving these marketing emails by following the unsubscribe instructions included in these emails, or you can contact Customer Support at 1-888-248-9190 or email@example.com.
We will also send invoices on behalf of our customers to your registered email address or the email address provided by your service provider. If you wish to stop receiving invoices in this manner, please contact the sender of these invoices as we have no mechanism to opt you out of those communications.
Our Use of Information
Sharing Your Information In Connection with the Viewpost Services
In connection with the Viewpost Services, we may share some of your Information with the (i) businesses with which you are transacting through the Viewpost Services; (ii) businesses with which you are exchanging data through the Viewpost Services; (iii) financial institutions necessary to complete transactions; and (iv) businesses that use our trust marketing services. At any time Viewpost may share all Information collected when you visit the Viewpost Site or use the Viewpost Services with business partners, financial institutions and other third parties to comply with legal and regulatory requirements imposed on Viewpost or the third party. We may also share your Information, such as corporate ownership information, transactional and experience information and all its derivatives including but not limited to accounts payable, accounts receivable, cash flow, trading partner information, and sales with our strategic business partners to provide you an optimal experience and inform you of other potential opportunities. Where applicable, by express agreement, Viewpost binds these third parties with an obligation not to use any your Information they receive from Viewpost for any purpose other than to enable and use the Viewpost Services. If you do not want us to share your information with these companies, contact us at firstname.lastname@example.org.
Sharing Your Information for Other Purposes
Accessing, Updating, and Correcting Your Information
Upon request Viewpost will provide you with information about whether we hold any of your Information. The Viewpost Site enables you to update and correct your Information and delete inaccuracies. You can review and edit specific types of Information at any time by logging in to the Viewpost Site and making changes on its Settings page. We will retain your Information for as long as your account is active or in accordance with our data retention practices. Please note that we are not obligated to retain any Information except as required by law. If we are required to maintain a record of any Information, you may not be able to delete such Information due to such requirements. Please be aware that your Information stored on backup tapes and locations, third-party servers, and other repositories may not be erasable and residual Information may be retained. Viewpost will delete inaccurate Information upon notice from the customer when it does not conflict with applicable laws, rules, regulations, or other legal obligations. We will respond to your request within a reasonable time frame.
In addition, Viewpost receives Information directly from its customers, and may have no direct relationship with the individuals to whom that Information relates. That Information is separate from the Information collected through the Viewpost Site. An individual who is not a Viewpost registered user who seeks to access, correct, amend, or delete data provided to us by our customer should direct those requests to the customer as they will have access to that Information through their own account. Viewpost acknowledges your right to amend your Information, however, that Information is part of another parties account and will need to be corrected by them.
Protected Health Information
Viewpost does not require, nor does it knowingly collect, protected health information (“PHI”) as defined by the Health Insurance Portability and Accountability Act (“HIPAA”). You are prohibited from providing PHI to us or from utilizing the Viewpost application to transmit PHI unless you have entered into a Business Associate Agreement with Viewpost.
When you download and use our Services, we automatically collect information on the type of device you use and operating system version.
We may send you push notifications from time-to-time in order to update you about any events or promotions that we may be running. If you no longer wish to receive these types of communications, you may turn them off at the device level. To ensure you receive proper notifications, we will need to collect certain Information about your device such as operating system and user identification information.
We do not ask for, access or track any location based information from your mobile device at any time while downloading or using our Mobile Apps or Services.
We use mobile analytics software to allow us to better understand the functionality of our Mobile Software on your phone. This software may record information such as how often you use the application, the events that occur within the application, aggregated usage, performance data, and where the application was downloaded from. We do not link the information we store within the analytics software to any personally identifiable information you submit within the mobile application.
Cookies and Similar Technology
We send a “session cookie” to your computer or other access device when you log into the Viewpost Site or otherwise use the Viewpost Services. This type of cookie helps us to recognize you if you visit multiple pages on our site during the same session, so that we do not need to ask you for your password on each page. Once you log out or close your browser, this cookie expires and no longer has any effect.
We may also use “persistent” or longer-lasting cookies for other purposes, such as to record your user experience preferences when you use the Viewpost Services. These cookies do not expire once you log out or close your browser.
You are free to decline our cookies if your browser permits, but doing so may interfere with your use of the Viewpost Site. We may also collect information about your computer or other access device to mitigate risk and for fraud prevention purposes.
You may encounter cookies from third parties when using the Viewpost Services on websites that we do not control.
We and our third-party advertising service providers may also use technologies similar to cookies to track your interaction with the Viewpost Site to provide you advertising on other sites and emails sent to you by Viewpost. If you wish to opt out of interest-based advertising click here. Some of these technologies include web beacons, pixels, tags, scripts and Flash objects. As with cookies, you are free to decline such technologies if your browser permits or unsubscribe to marketing emails sent to you by Viewpost. You should refer to your browsers instructions to remove cached history and images from your device. Deleting or disabling cookies will not remove Flash objects. You should refer to Adobe’s website (www.adobe.com) for more information on how to disable these objects. Currently, our website does not respond to browser “do not track signals.”
Storage and Protection of Information
We store and process Information on computers in the United States and in other countries where Viewpost or its third-party service-provider facilities are located. Through your use of the Viewpost Services, you consent to the transfer of Information to the United States or other countries where Viewpost or its third-party service-provider facilities are located. We maintain administrative, technical, and physical safeguards that are designed to protect the privacy and security of Information. In order to help secure Information collected from you as a Viewpost Site User, including financial data and login information, the Information is protected by SSL encryption when it is exchanged between your web browser and the Viewpost Site. However, the Internet is not a fully secure environment, and we cannot ensure or warranty the security of any Information transmitted to or generated by Viewpost in connection with the Viewpost Site or Viewpost Services. There is no guarantee that Information may not be accessed, disclosed, altered, or destroyed by breach of any of our administrative, technical, and physical or other operational safeguards. You play a critical role in protecting your Information by maintaining up-to-date computer security protections. Steps you take to ensure the security of your computer, computer passwords, or other personal identifier authentication mechanisms are key components of the protection of your Information. For more materials on protecting your electronic Information, please visit our Security page. You agree that you are responsible for any additional verification procedures and security you deem necessary.
It is our policy not to email you or send you electronic communications to request account information (such as a username or password). If you receive an unsolicited email or other electronic communication that appears to be from Viewpost but you suspect may be from another source and might be fraudulent, please email us at email@example.com.
Personal Information on Children
We respect the privacy of children and encourage all parents to supervise their children’s computer usage. We do not intend to invite children to visit the Viewpost Site, and we do not solicit or knowingly collect or retain any information from children under the age of thirteen (13).
Other Websites and Businesses
Please note that other websites you may visit or businesses with whom you may transact have their own privacy policies, and Viewpost is not responsible for their operations, including, but not limited to, their information practices. We encourage you to review the privacy and security policies of all third-party websites.
If you choose to use our “invite to connect” function to invite a company or third party to join your Viewpost network, we will ask you for their contact information, including their email address. You can choose to invite a third party (a) at the time you establish them as a new vendor/customer, or (b) at a later point in time using our connect function. When registering a new vendor/customer, we will automatically send an email to this contact inviting them to join Viewpost, unless you unselect the invite box. In either case, Viewpost will store this information and may resend invitations to unregistered recipients. Email recipients may opt-out of future communications through the unsubscribe function in any email sent to them from Viewpost.
We will also send emails containing invoices on your behalf once the invoice is created. If your customer wishes to no longer receive those invoices they will be directed to you to make that request. We will continue to send the invoices upon creation.
Notice to Persons Accessing the Viewpost Site Outside the United States
If you access the Viewpost Site outside the United States, any information you provide to us on the Viewpost Site will be transferred out of that jurisdiction and into the United States. If you do not want your Information to leave that jurisdiction, do not provide the Information to us. By providing any Information to us, you explicitly provide your free and knowing consent to the transfer of your Information to the United States.
Contacting Us About Privacy Questions
Last Updated: January 12,2017